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NEW QUESTION 101
Using the Project Scenario and the Extract from Stage Plan for stage 3 provided as additional intonation for this question in the Scenario Booklet, answer the following 5 questions.
The Stage Plan for stage 3 has been produced.
The Engineering Manager insists that there are to be no interruptions to operations whilst photographs are being taken of the engineering staff performing their everyday duties and operating machinery. Two weeks ago the professional photographer produced the photo session schedule based on the operational staff schedule. The operational staff schedule is produced weekly and maintained by the Engineering Manager.
None of the £500 change budget has been used to date and this is available for the stage.
Which 2 statements apply to the External dependencies section?
- A. Delete entry 5 because the new company logo is being delivered by a separate project and will be detailed in the plans for that project.
- B. Delete entry 6 because the customer details were used in stage 2 to create the customer list.
- C. Delete entry 7 because it should be shown in the Product Description for the label design.
- D. Move entry 5 to Plan prerequisites because the new company logo will influence the label designs.
- E. Move entry 5 to Plan description because the new company logo will be delivered during stage 3.
Answer: B,C
NEW QUESTION 102
Scenario
Additional Information
Chief Executive Officer (CEO): He started the company 25 years ago and knows his job very well. He injured his leg two years ago which has restricted his visits to the engineering area. As CEO he has an overall perspective of the business strategic requirements and the authority to commit resources as required.
Marketing Director: She has been with the company for three years, following a successful career with a publicity company. She has the ability to represent the needs of the business, particularly as this is a marketing project. She has the authority to commit the annual business marketing budget, from which the project will be funded, as she sees appropriate. She will be responsible for monitoring the expected benefits of the calendar, in particular the improvement of the company's image.
Engineering Manager: He has been responsible for many engineering innovations in the company and is still as keen and energetic as the day he started. VVhilst he will not be part of the project team, his staff will feature in the photos for the promotional calendar.
Central Records: This group of five staff looks after all company records and document control. They now maintain all project files.
Bright Lights: This is the local office supplies company. It supplies all the stationery and office equipment needs of the company and will supply the stationery for this project.
Portraits ltd: This is a professional photographic company with a number of excellent photographers and a history of successful work. This company has been selected to take the photos for the company calendar. It has yet be decided which of the photographers to use.
Which 2 statements explain why the Marketing Director should be appointed as the Executive for this project?
- A. She has been with the company for three years.
- B. She previously had a successful career in publicity.
- C. She has authority to commit the marketing budget, from which the project will be funded.
- D. She is able to represent the business needs of MNO Manufacturing.
- E. She requires more experience working with the engineering industry.
Answer: C,D
NEW QUESTION 103
ABC Company uses a standard development model to develop courses and uses PRINCE2 to manage these
projects. The objectives from the Health and Safety Training Project have been documented in the business
plan of ABC Company. This business plan has triggered this project. As a result, to save time, the executive
has decided to simplify the 'starting up a project' process. The project mandate will be adapted and becomes
the project brief.
Is this appropriate, and why?
- A. No, because the project brief should be a statement which includes a fuller description of the project.
- B. Yes, because the executive can initiate the project based on the project mandate by passing the 'starting
up a project' process. - C. Yes, because the business outcomes are clear, the project brief can be a sample statement elaborating the
mandate. - D. No, because capturing lessons from previous projects identify lessons to be applied to this project.
Answer: A
NEW QUESTION 104
At the end of stage 2, the specialist 'e-learning course' supplier will be selected. As a result, it is decided that
the quality management approach will not be created until the end of stage 2, to take into account this
supplier's standards and techniques.
Is this appropriate, and why?
- A. No, because the quality management approach should be created during the initiation stage and updated
later. - B. No, because the quality management approach should be limited to ABC Company's quality standards.
- C. Yes, because the product description for each product will define the required quality approach within each
stage. - D. Yes, because the quality management approach should take into account the supplier's standards, tools
and techniques.
Answer: D
NEW QUESTION 105
Scenario
Additional Information
Chief Executive Officer (CEO): He started the company 25 years ago and knows his job very well. He injured his leg two years ago which has restricted his visits to the engineering area. As CEO he has an overall perspective of the business strategic requirements and the authority to commit resources as required.
Marketing Director: She has been with the company for three years, following a successful career with a publicity company. She has the ability to represent the needs of the business, particularly as this is a marketing project. She has the authority to commit the annual business marketing budget, from which the project will be funded, as she sees appropriate. She will be responsible for monitoring the expected benefits of the calendar, in particular the improvement of the company's image.
Engineering Manager: He has been responsible for many engineering innovations in the company and is still as keen and energetic as the day he started. VVhilst he will not be part of the project team, his staff will feature in the photos for the promotional calendar.
Central Records: This group of five staff looks after all company records and document control. They now maintain all project files.
Bright Lights: This is the local office supplies company. It supplies all the stationery and office equipment needs of the company and will supply the stationery for this project.
Portraits ltd: This is a professional photographic company with a number of excellent photographers and a history of successful work. This company has been selected to take the photos for the company calendar.
It has yet be decided which of the photographers to use.
Which 2 statements explain why the Sales Manager should be appointed as User Assurance for this project?
- A. He can resolve any conflict in requirements between the Sales department and the Marketing department.
- B. He can provide an evaluation of the potential impact the calendar will have on sales.
- C. He joined the company last year with huge enthusiasm and is keen to increase sales.
- D. He would like to move into the Marketing department in the future and sees this as an opportunity to work closely with the Marketing Director.
- E. He is able to advise on suitable stakeholder engagement of current and prospective customers.
Answer: B,E
NEW QUESTION 106
Having completed designing the plan, in which order should the next steps take place to produce a plan?
1.Prepare Estimates
2.Define and analyze Products
3.Prepare the schedule
4.Identify activities and dependencies
- A. 4, 3, 2, 1
- B. 2, 4, 1, 3
- C. 4, 2, 1, 3
- D. 2, 4, 3, 1
Answer: B
NEW QUESTION 107
A change authority has been appointed for the project. During the development of the 'classroom-based training material', a large number of changes were proposed to the design of the 'e-learning course'. Therefore, the change authority has decided to use the Moscow technique to prioritize changes based on the impact they will have on completing each stage on time.
Is this an appropriate application of the Moscow technique, and why?
- A. No, because it should be used to prioritize change based on the project's business justification.
- B. No, because it should define scope tolerances, supporting the management by exception principle.
- C. Yes, because it is a prioritization technique that should be used to prioritize a product's quality criteria.
- D. Yes, because it should be used to prioritize change based on the estimated impact on time.
Answer: D
Explanation:
Explanation
Reference https://en.wikipedia.org/wiki/MoSCoW_method
NEW QUESTION 108
Which of the following statements is FALSE regarding the Continued Business Justification?
- A. The justification for the project may change.
- B. If the project is no longer justified it should be stopped.
- C. The justification for the project should remain vabd.
- D. The justification for the project must remain the same throughout the project.
Answer: C
NEW QUESTION 109
Which 2 alternative actions apply to the proposed Senior User for this project?
- A. Add 'Hardware Manager' because he provides computer hardware to all business functions and will be
impacted by the outcome. - B. Retain because he will be providing support to the Information Technology and Facilities teams during the
project. - C. Replace with 'Director of Research and Development' because she deals with both the Information
Technology and the Facilities Divisions and can make sure her division's needs are specified. - D. Remove because he has no authority to commit user resources.
- E. Retain because he provides the outsourcing resources required to support the project.
Answer: C,D
NEW QUESTION 110
Scenario Additional Information
During the initiation stage the Project Manager met with the Marketing Director to find out more about the requirements of the promotional calendar and recorded the following notes:
There has been a reduction in the order numbers at the MNO Manufacturing due in part to the increased marketing activities of its competitors. 10% of customers have not re-ordered in this financial year and staff morale is poor. A number of skilled staff have left as a result and replacement staff have not been recruited due to the reduced operation. If the project is successful, a recruitment campaign will be required to fill the existing staff vacancies and there may be a requirement for additional staff. Operational costs are likely to increase because skilled staff are expensive and difficult to find.
In financial terms, there were a total of 1,500 orders in the last financial year, each with an average profit of (GBP)2k. The Marketing department believes that sending a promotional calendar to our current and prospective customers would increase orders by at least 10% with a minimum of 10 further orders from the list of prospective customers within 12 months from the date of distribution.
The Marketing Director will be funding the project from the business marketing budget. She believes that the effect of a good company image portrayed by a successful calendar would last into a second year. She has forecast the same increase in orders for a second year and predicts that the annual employee satisfaction survey will show a measurable improvement in staff morale.
A number of alternatives were explored, including:
20% discount for all repeat customers - not cost-effective and very short term A promotional calendar as a free Christmas gift - would target current and prospective customers and the benefits would last into a second year A series of television and press advertisements* was too expensive A direct mail shot to all customers - benefit would be short term Creation of an internet website - would not suit all customers
The calendar is seen as the favored option, as long as the company's competitors do not increase their marketing activity. Whilst the Marketing department wants a very high quality, glossy product, the project management team must be aware of the cost this will incur.
Which 2 statements should be recorded under the Expected dis-benefits heading?
- A. The calendar may not result in the 10 further orders from the list of prospective customers in 12 months.
- B. Individuals in the engineering team who are not selected to appear in the calendar photographs will become de-motivated.
- C. A high quality, glossy product will involve additional costs.
- D. Because the Calendar project is a priority for the MNO Manufacturing Company, the
-- ---
delivery of other projects within the Marketing department will be delayed. - E. The calendar may not result in the expected 10% increase in orders.
Answer: B,D
NEW QUESTION 111
Which 2 alternative actions apply to the proposed user assurance for this project?
- A. Remove because neither of these individuals are from the business functions to be outsourced.
- B. Retain because they are able to help identify stakeholders and their communication requirements.
- C. Retain because their divisions will be the major users of the outsourced services and they can provide the user perspective on the impact of any proposed changes.
- D. Retain because they are both very positive about outsourcing the selected business functions.
- E. Retain because selecting only one of them may cause unnecessary conflict.
Answer: B,C
Explanation:
Explanation/Reference:
Organization Theme
Question Set 3
NEW QUESTION 112
The project board has asked for highlight reports every six weeks during stage 3. As a result, the project
manager has asked each team manager for checkpoint reports every six weeks, in order to collate these into
the highlight report. The team manager for the 'marketed courses' is new to team management.
Is this an appropriate action as part of the 'controlling a stage' process, and why?
- A. Yes, because checkpoint reports are a time-driven control providing progress information.
- B. Yes, because the project board will need to be updated with the progress of every team.
- C. No, because the project board should decide on the frequency and content of progress reporting.
- D. No, because the frequency of reporting should reflect the level of control required for the work package.
Answer: A
NEW QUESTION 113
During stage 2, if the Project Manager decides to recommend that the Project Plan is revised to finish three weeks later, which statement is correct?
- A. The current project must close prematurely and be restarted with a new Project Plan, a new Business Case and new Risk Register.
- B. The tolerances stated in the Project Plan CANNOT be changed.
- C. The revision of the Project Plan would have to wait until the end stage assessment of stage 2.
- D. The Executive needs to seek formal approval from corporate management to implement this change.
Answer: D
NEW QUESTION 114
Scenario:
The Ministry of Food Hygiene (MFH) has a quality management system which contains a document control process to manage all documentation requirements. The document control process was created by the MFH Quality Manager, who now maintains all of MFH's documents and performs an organization-wide configuration management role. The MFH Quality Manager will administer the configuration management procedure for the Restructuring project since this must comply with the MFH document control process.
What additional risk will this place on the project?
- A. These changes will delay stage 3 by three weeks.
- B. There is only (GBP)70k left in the project change budget.
- C. The reduced value of the contracted services required by the Outsourcing project may result in an insufficient number of proposals being received.
- D. None because risks associated with the centralization and rationalization of the Facilities Division will be managed by another project.
Answer: D
NEW QUESTION 115
Which of the following statements is FALSE regarding the Continued Business Justification?
- A. The justification for the project may change
- B. If the project is no longer justified it should be stopped
- C. The justification for the project should remain valid
- D. The justification for the project must remain the same throughout the project
Answer: C
NEW QUESTION 116
Scenario
Additional Information
Extract from the Communication Management Strategy.
The project information in the table below is true, but it may not be recorded under the correct heading or be in the correct document.
Using the Project Scenario, select the appropriate response to each of the following 5 questions which have been raised by the Project Board.
The project is now at the end of the initiation stage. Having decided that the Calendar project is a relatively simple project, the Project Manager combined the Starting Up a Project process and the Initiating a Project process. No Project Brief has been produced. Instead the Project Manager used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO includes the Business Case, a product checklist and several Product Descriptions, Including the Project Product Description. Short sections are also included for each of the strategies and the controls to be applied. The Project Manager has elected to use the Daily Log to record all risks, issues, lessons and quality - results.
After the initiation stage there will be two further stages during which a small number of Work Packages will be authorized. While these are being managed, the Project Manager will hold regular checkpoints, which will support the production of weekly Highlight Reports to the Project Board.
This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.
Which statement applies to the Communication procedure section?
- A. Amend entry 2 to include MNO Manufacturing Company standards for both internal and external company communications.
- B. Delete entry 2 because only variations from the MNO Manufacturing Company standards should be recorded here.
- C. No change to entry 2 because this is a sufficient description of the process required.
Answer: A
NEW QUESTION 117
Scenario:
Techniques, processes and procedures
1. Any threat that may result in a loss of MFH data must be escalated immediately.
Joint agreements
2.Work is to start at the beginning of week 2 (Stage 4).
3.The project will take two years to complete, at an estimated cost of (GBP)2.5m. Tolerances
4.None.
Constraints
5.MFH staff must not be involved in any heavy lifting during the removal of existing IT equipment.
6.Installation work must take place during MFH normal working hours.
7.+(GBP)10,000 / -(GBP)25,000.
Reporting arrangements
8.Highlight Report every Monday by 10.00 am.
9.The report must contain a summary of all products worked on during the previous week.
10.
Project Manager must be notified of any issues immediately by telephone.
Problem handling and escalation
11. Impact analysis of all issues must be completed within 24 hours.
Extracts or references
12. The Stage Plan for stage 4 is available from Project Support.
Approval method
13. Project Assurance will review the completed Work Package and confirm completion
Which 2 statements apply to either the Techniques, processes and procedures or Constraints sections?
- A. Delete entry 1 because this section should contain the techniques, processes and procedures required for specialist product development.
- B. Add 'There must be minimum disruption to current services' to Constraints.
- C. Move entry 5 to Techniques, processes and procedures because this is a technique which staff should be aware of.
- D. Delete entry 6 because this applies to Office Moves Limited and is therefore outside the Work Package.
- E. Delete entry 7 because this should be contained in the Quality skills required section of the Product Description.
Answer: D,E
NEW QUESTION 118
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